A garden party done well is one of the most enjoyable events you can host. The outdoor setting, the relaxed atmosphere, the fresh air: it all combines to create something that a hotel ballroom simply can't replicate. But pulling it off takes more planning than most people expect. Here's our complete guide to getting it right.
Start with the Space
Before you do anything else, measure your garden or outdoor space. You need to know the dimensions before you can decide on a marquee size, table layout or any other equipment. If your garden has any obstacles — trees, slopes, pathways — note these too, as they'll affect where a marquee can be pitched.
Do You Need a Marquee?
In the UK, the honest answer is almost always yes. Even in summer, British weather is unpredictable. A marquee gives you a covered, controlled environment so your event isn't at the mercy of the forecast. It also defines the party space, keeps the event contained, and gives you a blank canvas to decorate exactly as you want.
For a garden party, you don't necessarily need a fully enclosed marquee. An open-sided structure works well in warmer months, providing cover overhead while keeping the garden feel. If the weather turns, side panels can usually be added.
Getting the Guest Numbers Right
Your guest count drives almost every other decision. Be realistic — it's better to have a comfortable space than to squeeze extra people in. A good rule of thumb for a seated garden party is to allow 1.5 to 2 square metres per guest. For a more relaxed standing reception, 1 square metre per person is workable.
Rule of thumb: Seated garden party — allow 1.5 to 2 sq m per guest. Standing reception — 1 sq m per person.
Tables, Chairs and Furniture
For a garden party, round tables tend to create a more sociable atmosphere than long rectangular ones. Chiavari chairs in gold or ivory are a popular choice: they look elegant but are lightweight and easy to arrange. If you're going for a more relaxed vibe, consider mixing in some lounge furniture like sofas or Jago chairs for a chill-out area.
Lighting Makes the Evening
Garden parties that start in the afternoon often run into the evening, and that's when good lighting becomes essential. String lights or fairy light canopies inside the marquee create a warm, magical atmosphere as the sun goes down. Uplighting around the perimeter adds depth and colour. Don't leave this as an afterthought: it's one of the biggest contributors to the overall feel of the event.
Heating and Cooling
Even on warm summer days, temperatures can drop quickly once the sun sets, especially in Kent. If your party runs into the evening, portable heaters inside the marquee will keep guests comfortable and keep the party going. Equally, on a hot July afternoon, having a couple of air conditioning units on standby is worth considering for the comfort of older guests and children.
Food and Drink Setup
Think about where food and drinks will be served before you finalise your layout. A bar area typically needs 10 to 15 square metres, and a buffet table needs clear access from multiple sides. If you're using external caterers, confirm their space and power requirements early — it's one of the most common things that gets overlooked until the day.
Decor and Personal Touches
A garden party is a great opportunity to express your personal style. Centrepieces with seasonal flowers, a personalised welcome sign, coloured linen that matches your theme — these details make the difference between a party and an occasion. If you're not sure where to start, our team can help you pull together a cohesive look based on your colour palette and style preferences.
Book Early, Especially for Summer
Summer weekends in Kent book up quickly. If you're planning a garden party between May and September, we'd recommend getting in touch at least 8 to 12 weeks in advance to secure your preferred date. Popular weekends, particularly around bank holidays, can fill up even earlier.
Need help planning your garden party?
Free Site Visit Across Kent & South East London
Regiis Events provides marquee hire, furniture hire and full event decor for garden parties across Gravesend, Kent and South East London. We offer a free site visit, personalised 2D floor plans and 3D visuals so you can see exactly how your event will look.